Note: To reduce traffic on campus and in University buildings, onsite sales at UW.–Madison are reserved for large, sensitive, or high-valued equipment. If you have questions about whether your items are appropriate for an onsite sale, please contact SWAP.
To submit a request to sell property onsite, follow the instructions below.
- Use the Surplus Request form and choose “Online Auction – Items on Location” option.
- Fill in “Requester contact information” fields, including an MD account number. If you do not know your department’s MD account, contact SWAP for assistance.
- Fill in “Surplus information” fields, including asset tag IDs.
- Upload photos of the item(s). It is advised you take pictures of each side of the item and include close-up photos of important components, accessories, or defects.
- In the “Additional comments” section, include information about the item(s) for the auction listing. The additional information may include:
- Make/Model information
- Approximate dimensions and/or weight
- Functionality
- Cosmetic condition
- Starting price and auction length
- Contact information for someone onsite
- Viewing (if applicable) and pick-up instructions
- Click Submit.
Once we have all necessary information, SWAP will list the item on the auction site and will send you a link to the listing. You will be contacted once the auction has ended and the winning bidder has paid.
Your department’s MD account number will be credited for a percentage of the sales revenue. The default percentage of revenue returned is 90%, but this number will vary depending on final sale amount and costs incurred by SWAP in conducting the auction.
Any questions? Contact the SWAP Customer Service at swap@bussvc.wisc.edu.